Email archiving; Its easier than you think

Many information managers have concluded that Hosted Email Archiving basic, usually folder-based search-and-retrieval functions in their email applications are simply not IT Manager's Guide enough to rise to the challenge, and a state-of-the-art-email storage facility with enhanced retrieval and management capabilities is the only viable solution.
The use of business email has grown exponentially over a relatively short period of time, bringing with it the huge advantages of worldwide, cost-effective, easy and near-instantaneous communication. But as all those involved in the management of IT systems know, the growth in email usage has also brought its own challenges.
*Image generated from 30-DAY SNAPSHOT OF GENERAL MESSAGELABS ARCHIVING USEEmails are represented by 3-D "voxels" where the data size of the email is proportional to the volume of the voxel. The most recent archived emails are stored near the surface (blue) and older emails inherit brighter colours toward the core (red).Messaging storage- email use has soared and continues to grow at 17-20% per year. Retention policy - email communications Users are sending more emails, but also larger now form part of the mainstream business emails with bulky attachments. These eat up records of an organisation, and should storage space and can make email servers be treated as such. Adequate records are slow and unreliable. Slow inefficient backups - with more essential for the efficient running of any email, backups take more time. It also costs organisation, irrespective of any legal money, the more data there is to backup requirement, and for those records to be of the more tape media is required. Ultimately, use, they must be reliably stored and capable backup bloat demands ever more expensive of being retrieved swiftly and with ease. backup devices.
Consider Mailbox quotas - most companies impose quotas Legal concerns - organisations need to that limit how much storage each person can use the Riskstake special care to ensure that the email for emails. Without these quotas, server disk drives archiving solution they purchase delivers would overflow and email systems would come the functionality needed to make the task crashing down. But they have an unwelcome side-of compliance as efficient as possible, effect; users create their own email archives using notwithstanding major considerations like PST files.risk mitigation, best practice and corporate governance.
Finding email - email is the lifeblood of modern business. More than three-quarters of an organisation's business-critical data is now in email form, according to analyst research. Senior execs demand that we can find old emails and fast!! Without a centralised repository and end-user search this can be a daunting and time consuming task.MessageLabs Hosted Archiving Service
How the service works:
. A copy of each message is sent to the data centre. Email & attachments are deduplicated. Messages & relevant metadata are securely stored. Mail can be searched & retrieved by authorised users
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Email Web IMWhy consider a hosted archive? User benefits of a hosted email archive
We recommend that all companies give serious thought to hosted email archiving and Email is mission critical and impacts on virtually all employees; an archiving solution the requirements that exist within their organisation. Consider the following: will provide benefits to many parts of your organisation. Consider the following:
Implement in days, not months Advanced archive search uOn-premise email archiving solutions often take months to deploy when you uFor efficient use of an archive, users need to the ability to define specific consider all of the necessary setup and testing that needs to take place. With a search criteria. The MessageLabs service search interface supports this, hosted archiving solution, customers can quickly deploy the web-based system and allowing keyword or phrase based searching across email and attachments, begin reaping the benefits immediately and people-aware searches.
Eliminate upfront hardware and software costs Retrieve emails fastervIT spend is often a cycle of renewing software licences and refreshing hardware. vFor maximum... [download for more]