Putting a Price on Document-Based Business Processes

Documents have become a kind of currency in today’s information-driven economy. Yet the business tasks they necessitate exact a steep labor toll, as these results from an IDC study of financial services, government, manufacturing and healthcare organizations in the U.S. indicate.
The good news is that this same study also found that there are significant savings opportunities to be had by streamlining document-intensive processes: “Automating content workflow or business process tasks could eliminate nearly a full workday a week for an information worker who performed all of them today, leaving that worker with the time to work on more productive tasks.

Getting started
The first step in increasing the efficiency of documentbased business processes is to get a handle on the cost, risks and value associated with your business documents. Here is a quick look at some things you should know:

Some document generation costs are hidden
According to ALL Associates Group, the Fully Burdened Cost of generating a typical document is between $0.51 and $0.70 per page.2 As the chart below illustrates, only 10 percent of the expenditures that make up this per-page cost are visible hard costs.

Some business documents are riskier than others
In an effort to protect data integrity and privacy, many government entities have created legislation that requires strict attention to information security issues. Here are just some of the regulations (and fines) organizations must be concerned about:
Sarbanes-Oxley Act (SOX)
Health Insurance Portability and Accountability Act of 1996 (HIPAA)
Fair Credit Reporting Act (FCRA)

Some business documents are business critical Inside any organization, there are documents that exist to make critical processes possible. These include everything from blueprints and building plans to management reports and employee manuals to purchase orders and invoices—the documents without which nothing would ever get done.

Why not let the experts handle it?
HP Managed Print Services (MPS) enables organizations to capitalize on business information to create competitive advantage by helping them to:
» Manage information from the moment it is created to the time it becomes obsolete
» Capture, manage, retain and deliver information to comply with ever-changing business needs and industry regulations
» Protect critical information on the network

How HP can help
HP has been an industry leader in printing and imaging innovation and reliability for more than 20 years. Whether you need to buy one printer, consolidate your devices under a single, standardized contract or you want to improve and transform the way you manage your printing environment, HP has the expertise, experience and technology to deliver the right solution, right now.
Looking for more accountability, agility and a better return on your printing and imaging investments? HP MPS can:
» Quantify the total costs of your existing imaging and printing infrastructure
» Help you identify savings opportunities and reconfigure your environment to take advantage of them
» Provide ongoing supplies, service and support designed to meet your company’s unique business needs
» Monitor performance to maintain cost-effective operation over time

Your local HP representative can help you to explore a variety of cost-effective strategies for enhancing your imaging and printing environment today and into the future.