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A Document Management System (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management. |
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The Growing Archiving Dilemma |
| By : Mimecast |
Published Date: Jan 28, 2010 |
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According to industry analysts, email volume in organizations is growing by more than 30% annually, and the average user receives 7MB of data per day via email. if not more. As a result of this growth, the handling of email has become a critical business, IT and regulatory issue - driving the need for email archiving solutions. Most organizations looking for an email archiving solution are motivated by four reasons: mailbox/server management, compliance/records retention, eDiscovery/litigation support, and knowledge management/IP protection. In addition to these challenges, IT departments want to know how to control costs of the email environment, while keeping important data accessible for business, legal and regulatory users.
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Knowledge Management - Knowledge is Power |
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IT departments are always on the lookout for new technology-the "next big thing" that will save time and money by making service desk tasks faster and easier to perform. These solutions are always around the corner, always promising lots of ingenious functionality. But as great as many of them are, they can't provide the one thing IT departments need most: Knowledge.
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Why Print Management Matters |
| By : Xerox |
Published Date: Oct 26, 2009 |
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Print Management provides a breakthrough answer to today's top business challenge: reducing overhead without harming productivity. Jim Salzer of DocuAudit Intl. shows how Print Management allows you to control documentation expenses by outsourcing the management of your current print environment.
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The Saas Advantage for Producing Product Catalogs |
| By : Catapult |
Published Date: Aug 21, 2009 |
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Software-as-a-Service is changing the way companies purchase technology solutions. Rather than securing large capital budgets and tying up IT labor for months, business executives can now address mission critical initiatives with subscription-based software solutions that scale with their business and can be implemented in little to no time.
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2009 Document Management Survey Report |
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This penetrating survey report clarifies how organizations are leveraging document management practices, such as records management and document imaging, to help meet the current economic challenges and gain a competitive edge in the eventual recovery.
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7 Key Criteria for Choosing a Managed File Transfer Solution |
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Sending presentations, audio, video, or graphics files can jeopardize your network’s security. Now learn why you should never use FTP or conventional email to send oversize files; how managed file transfer makes networks safer; and how to avoid email compliance hassles. Don’t let large files become a security issue—download this white paper now.
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Breaking 'The Gartner Code': The Fact and the Fiction Behind Print Reviews |
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In 2001, the international research group, Gartner released a briefing paper titled 'Rightsizing Output Fleets – The Hidden Gold Mine'. This research paper identified total print costs to be as much as 1-3% of an organization's revenue, a figure far higher than anyone had previously suggested. Gartner argued that print costs are so high they offer a 'goldmine' for any procurement or IT manager looking for savings.
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Information Security: Keeping MFDs Watertight |
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The uninhibited flow of information within today's business environment has become a prerequisite of an organization's success and smooth operation. But within every organization, some of that information will be sensitive, and ensuring its safekeeping involves a comprehensive security policy. Like water coursing through a pressurized system, information has an unnerving habit of 'leaking' out through unchecked weak spots which have been identified and exploited by unscrupulous individuals.
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The A3/Tabloid Document: Perception versus Reality |
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As offices review their office printing costs, one significant area almost entirely overlooked is the cost of having A3 devices. The perception is that the A3 document is as necessary to our office printing needs as power-steering is to our cars. The reality, as evidenced by NewField IT's review of more than 70,000 devices supporting over 200,000 users, is that A3 output in the office is remarkably low – less than 2.5% of total page volumes on average.
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Colour in the Office: Document Fairy Tale or Cost Demon? |
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The printer salesman began his pitch: "Once upon a time there was a poor, dull document that was of interest to no-one. Its vital information was ignored by one and all, and it stayed unloved and unlovely at the bottom of a drawer in the kingdom of Officeland." NewField IT is an independent consultancy practice with primary data covering 28 countries and over 70,000 devices. In this paper, they take an impartial look at the use of colour in an office, its advantages and the cost to a business.
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Legally Overweight? Optimizing a Law Firm's Filing Environment |
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For the human body to work at its full potential, it needs to be in good shape. Carrying excess fat, as we all know, leads to poor physical and mental performance, and the same could be said to be true of our workplaces. A healthy – and happy – office is one that is lean and fit, where the job in hand can be carried out with energy and efficiency, and where each part of the overall system functions effectively.
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The Managed Print Service Game: How to Play and Win |
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There has been an increased interest in companies adopting Managed Print Services to improve efficiency and reduce costs. Industry analysts have produced substantial amounts of material on the benefits and reasons why one should go down this road... but have they been listening to vendors too much?
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Document Process Management: The Compelling Case for an Integrated Lifecycle Strategy |
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IDC has found a direct correlation between effective document management and improved business performance. Yet recent research reveals that half of organizations rate their document process management processes as ineffective. This best-practices paper gives you insight into how you can reduce costs, increase productivity, mitigate risk and enhance business performance through the strategic outsourcing of document lifecycle management.
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Legal Industry Survey Reveals Big Deficits in eDiscovery Readiness |
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A new survey of legal professionals reveals that 90% of in-house counsel believes their companies are largely unprepared for legal discovery. Get full survey results and best-practice recommendations to uncover where potential gaps exist. Identify the biggest opportunities to proactively prepare for discovery requests and improve outcomes by utilizing an outsourcing strategy.
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On-Demand Records Management: Meeting the Challenge |
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Effective records management has never been more crucial to meeting corporate governance, risk management and operational mandates. Yet half of enterprises lack a fully implemented records management program. Download this white paper to learn how strategic outsourcing can help you mitigate risks, apply best practices, meet compliance mandates and improve overall records management ROI.
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How to Choose the Right Business Search Engine |
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The value of effective site and intranet search is clear. Finding the most relevant document helps your organization identify and capitalize on opportunities, accelerate business cycles, and implement and execute effective strategies. But whether you have a few thousand pages on your public website or a few million documents scattered across the globe, selecting the right search solution for your enterprise can challenge even the most seasoned technology buyer.
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Page Cost Calculator for HP MultiFunction Products |
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You know you need a multifunction product, but which to choose? Printer-based or copier-based? There are two sides to every story – we’ll help you find your way through the woods to your happy ending with this new informative video whitepaper sponsored by HP.
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10 Tips for Selecting the Best Digital Signature Solution |
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As the traditional “paper-based” world gives way to digital documentation and transactions, enterprises are demanding innovative solutions for digitally signing and authenticating such documents, files, and forms with iron-clad protection against forgery. Solutions must guarantee non-repudiation and promise the same level of security and trust that exists with conventional documentation. At the same time, such a solution should be simple to use, easy to deploy and offer a rapid ROI.
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Document Management Case Study: Salter, Feiber, Murphy, Hutson & Menet, P.A. |
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Like most law firms, Salter Feiber deals with vast amounts of documents, a significant portion of which needs to be kept for long periods of time. "We tried to keep the files closed during the last 12 months onsite," says Kim Chewning, Firm Administrator. "Everything else was sent to a third party for storage in a secure facility." However, as the archive grew, so did the storage cost.
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Park West Landscape Gets ROI Fast with ViewWise |
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Park West’s successful landscape business had a paper problem. The 11 separate companies (including their headquarters) created paperwork havoc for their Accounts Payable (AP) Department. They required an electronic document management alternative that could meet their criteria to standardize the process for all 11 companies. They needed this at a price that would enable them to realize return on investment in a reasonable length of time.
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Truckee Meadows Community College Uses ViewWise as a Multi-Departmental Application |
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TMCC's Financial Aid Department (FA) stores about 14,000 hardcopy files, and processes approximately 7,000 new applications a year. FA workers were running out of space to house all of the files when they were told their office might be moved, resulting in the loss of their file room altogether. Since they are required by the U.S. Department of Education to keep files for four years (sometimes longer depending on a specific regulation) they knew converting to an electronic file system would save both time and money while serving their students better.
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Results 1 - 25 of 73 matches |
Sort Results By : Published Date | Title | Company name |
Home >
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More Knowledge Management Topics |
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Collaboration, Collaborative Commerce, Contact Management, Content Delivery, Content Integration, Content Management System, Corporate Portals, Customer Experience Management, Document Management, Information Management, Intranets, Messaging, Records Management, Search And Retrieval, Search Engines, Secure Content Management, SLA |
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