According to industry analysts, email volume in organizations is growing by more than 30% annually, and the average user receives 7MB of data per day via email. As a result of this growth, the handling of email has become a critical business, IT and regulatory issue - driving the need for email archiving solutions. Most organizations looking for an email archiving solution are motivated by four reasons: mailbox/server management, compliance/records retention, eDiscovery/litigation support, and knowledge management/IP protection.
A MIMECAST SPONSORED WHITE PAPER
The Growing EMail Archiving DilemMa
11 Considerations to control your email environment
According to industry analysts, email volume in organizations is growing by more than 30% annually, and the average user receives 7MB of data per day via email. As a result of this growth, the handling of email has become a critical business, IT and regulatory issue - driving the need for email archiving solutions. Most organizations looking for an email archiving solution are motivated by four reasons: mailbox/server management, compliance/records retention, eDiscovery/litigation support, and knowledge management/IP protection. In addition to these challenges, IT departments want to know how to control costs of the email environment, while keeping important data accessible for business, legal and regulatory users. CONTENTS
Executive Summary 3
Archiving and Email Management 4
Four Major Requirements for Email Archiving 5
The Focus on eDiscovery 8
Evidential Quality 9
Knowledge Management and IP Protection 11
11 Considerations to control your Email Environment 12
Old Math vs. New Math 14
TAbout Mimecast
Mimecast delivers Software-as-a-Service based enterprise email management including archiving, discovery, continuity, security and policy. By unifying disparate and fragmented email environments into one holistic solution that is always available from the cloud, Mimecast minimizes risk and reduces cost and complexity, while providing total end-to-end control of email.Executive Summary
Email has become the lifeblood of many business processes, from business communication to tech support and eCommerce. According to Gartner Research, email volume in organizations is growing, typically, by more than 30% annually 1and the average user receives 7MB of data per day via email . As a result of this growth, the handling of email has become a critical business, IT and regulatory issue, driving a need for email archiving solutions in many organizations.
In fact, email archives have become an intrinsic part of email architecture, so they need enterprise-ready resilience, policy-based controls, comprehensive metadata archiving and search capabilities. Each new requirement adds to the cost and complexity of these systems and today the expanding requirements for eDiscovery in litigation and compliance are putting even greater importance and demands on email archiving.
With these escalating demands come new considerations for organizations selecting email archiving solutions. While analysts talk about the break-even point between on-premise and Software as a Service (SaaS) email archiving solutions, the increasing demands on email archives are fundamentally changing the equation. Break-even calculations were often based on older hosted archiving models, with limited functionality and high pricing based on very expensive storage.
SaaS email solutions built on the latest grid technology and from the right vendor can satisfy new archiving demands reliably and cost-effectively in ways that an on-premise solution cannot, with pay-as-you-go pricing, robust technology and expertise to help you meet emerging regulatory, legal and other requirements. These solutions must also be considered in the context of overall organizational email needs: the right archiving solution can simplify and strengthen your overall email management systems and processes.
1 Source: Logan, Debra. 'Managing the Growth of Content and eDiscovery in an Uncertain Legal Environment.' Gartner Summit Event, November, 21, 2008.
3Archiving and Email Management
Email management has become increasingly . How efficiently are you able to manage complex due to evolving data security, your current email systems? governance, continuity and other requirements. Complexity can increase quickly with an email Over time, many organizations have added archiving system. Your archiving solution should functionality to their original messaging not cause extra work for IT staff.platforms, often as discrete point solutions, . Are you applying policies consistently across to meet these growing requirements. Many IT your email infrastructure? departments are already finding these siloed Email policies are critical in meeting solutions difficult to manage and upgrade and compliance and legal requirements. they are findin... [download for more]
