Email is the primary communication system and file transport mechanism used in organizations of all sizes. Email systems generate enormous amounts of content that must be preserved for a variety of reasons, including:
-Compliance with local, state, federal and international statutory requirements
- Electronic discovery requirements and best practices
- Knowledge management applications
- Disaster recovery and business continuity
There are different ways to deploy messaging archiving, including on-premise hardware and software, appliances and hosted services. This white paper discusses the key issues involved in considering messaging archiving solutions, and provides an overview of the advantages of using a hosted archiving system.
A 123Together.com White Paper
Why Should You Archive Your Email With a Hosted Service?
An Osterman Research White PaperPublished January 2008A 123Together.com White Paper
Table of Contents Executive Summary ............................................................................................................................ 3
Why Should You Archive Your Content? ............................................................................................. 3 Regulatory Compliance Is Becoming More Important .................................................................... 3 E-Discovery Is Very Important For Email Content............................................................................ 4 Storage Management Is The Leading Messaging Problem .............................................................. 4 Preserving Corporate Knowledge Is Smart ...................................................................................... 5 Why Hosted Archiving Makes Sense? ................................................................................................. 5 Regulatory Compliance Is Becoming More Important..................................................................... 5 E-Discovery Is Very Important For Email Content ........................................................................... 5 Storage Management Is The Leading Messaging Problem .............................................................. 6 Mid-Market IT Budgets Are Flat Or Shrinking ................................................................................. 6 Bene?t From Enterprise-Class Solutions On An SMB Budget .......................................................... 6 Hosted Solutions Can Be More Secure ............................................................................................ 7 Reliability Can Be Better .................................................................................................................. 7
Key Issues To Consider In Selecting A Vendor ...................................................................................... 8
Summary .......................................................................................................................................... 9 A 123Together.com White Paper
Executive Summary
Email is the primary communication system and file transport mechanism used in organiza-tions of all sizes. Email systems and, increasingly, instant messaging systems generate enormous amounts of content that must be preserved for a variety of reasons, including: ? Compliance with local, state, federal and international statutory requirements ? Electronic discovery requirements and best practices ? Knowledge management applications ? Disaster recovery and business continuity
Messaging archiving systems are ideally suited to preserving content in support of all of these requirements. Further, a properly configured messaging archiving system can allevi-ate the significant burden of managing growth in email storage, making IT departments and end users more efficient in the process.
There are different ways to deploy messaging archiving, including on-premise hardware and software, appliances and hosted services. This white paper discusses the key issues involved in considering messaging archiving solutions, and provides an overview of the advantages of using a hosted archiving system. Throughout this white paper, you will also find commentary and discussion of 123Together.com's GuardDoc Hosted Archiving Solution and the benefits that it can offer to an organization of any size.
Why Should You Archive Your Content? Email archiving technology, while in use primarily in the financial services industry for many years, has not been widely adopted outside of that industry. However, Osterman Research has been finding growing interest in the use of archiving products and technology in a wide variety of industries owing to the benefits that archiving can offer to virtually any organization.
REGULATORY COMPLIANCE IS BECOMING MORE IMPORTANT Regulatory compliance has been the traditional and largest market for email archiving, driven primarily by regulations established by the Securities and Exchange Commission (SEC) and enforced by the National Association of Securities Dealers (NASD), now the Financial Industry Regulatory Authority (FINRA). The key driver for the use ... [download for more]
