Email Archiving & Compliance Solutions for mid-sized organizations

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E-mail Archiving and Compliance
Solutions for Mid-sized Organizations
if the outage causes you to lose e-mails that have critical information or attachments or that are needed to demonstrate compliance during an external audit.
Using traditional backup solutions that restore systems if you have an outage, such as a disk system failure, is no longer sufficient. These backup products do not allow you or your employees to easily search E-mail, e-mail everywhere through thousands of e-mails to find, Highlights E-mail is a primary means for for example, the messages outlining communicating with people inside the payment information that another ? Archives e-mails with a solution and outside of your organization today. company had agreed to. They also designed for your mid-sized Many of your customers use e-mail to probably only backup e-mails in one business negotiate contracts and agreements location, so if something happens at and exchange invoice and payment that site, you risk losing your archived ? Centralizes e-mail storage and information. Often, e-mail messages e-mails and documents. Add the access are the only record you have of need to make sure that the documents important transactions, and they must and information in these e-mails are ? Protects your archived e-mails be protected and retained. Also, if your available for external and internal audits e-mail system slows down or even or to meet compliance requirements ? Helps you manage and enforce goes down, the consequences to your and you're facing significant data retention policies business could be severe-especially challenges.
1E-mail Archiving and Compliance Solutions for Mid-sized OrganizationsMay 2007
E-mail archiving solutions can help a PowerPointŪ presentation, for a Core requirements.extending you meet these challenges. Using specified period. Retention periods retention policies for litigation holds.these solutions, you can search e- must be defined and not all e-mails finding text in a document attached mails to find specific messages. You should be treated the same. to an e-mail sent to 20 people.can also define policies for retaining compliance strategy.all of these can e-mails that assign different periods The ability to intelligently search for seem daunting to a mid-sized business for keeping them based on internal and retrieve those e-mails is also very trying to keep e-mail volume and and government requirements. But, important. E-mail archives can grow storage under control while meeting there are so many offerings out there very large very quickly. You might the needs of internal users and external that it can be difficult to choose the have to search through thousands of audits. right one for your environment. And, messages to find one or two related to often, it seems that many of them were a specific issue. Your e-mail archiving To help organizations like yours developed for big corporations and not software must be able to index all e- meet these challenges, IBM and our mid-sized companies on a budget. mails by standard text fields such as To, Business Partners have created an From, CC, BCC, Subject and Date. e-mail archiving solution for mid-sized An e-mail archiving solution that fits businesses that combines the right your mid-sized business Other requirements to consider are mix of software, hardware and value-E-mail archiving is no longer just "nice extending retention periods, taming added services to meet all of your to have." It is now a critical component storage growth, handling personal requirements, including regulatory of any business infrastructure and folders, archiving instant messages, compliance. The basis for this solution business continuity strategy. As such, it customizing policies, operating system is the E-mail Archiving and Compliance should meet certain core requirements. platforms and more sophisticated Foundation Starting Point in Solutions An e-mail archiving solution must be searches. You also need a compliance Builder Express that IBM created and able to store an e-mail message and strategy that integrates with and that IBM Business Partners can use as any ass... [download for more]