Email Archiving Made Simple - Quick Start Guide

Many information managers have concluded that Email Archiving basic, usually folder-based search-and-retrieval functions in their email applications are simply not IT Manager's Guide enough to rise to the challenge, and a state-of-the-art-email storage facility with enhanced retrieval and management capabilities is the only viable solution.
The use of business email has grown exponentially over a relatively short period of time, bringing with it the huge advantages of worldwide, cost-effective, easy and near-instantaneous communication. But as all those involved in the management of IT systems know, the growth in email usage has also brought its own challenges.Messaging storage- email use has soared and continues to grow at 17-20% per year. Users are sending more emails, but also Retention policy - email communications larger emails with bulky attachments. These now form part of the mainstream business eat up storage space and can make email Slow inefficient backups - with more email, backups take more time. It also records of an organisation, and should servers slow and unreliable. costs money, the more data there is to be treated as such. Adequate records are backup the more tape media is required. essential for the efficient running of any Ultimately, backup bloat demands ever organisation, irrespective of any legal more expensive backup devices.requirement, and for those records to be of use, they must be reliably stored and capable of being retrieved swiftly and with ease. Consider Mailbox quotas - most companies impose quotas that limit how much storage each person can use Legal concerns - organisations need to for emails. Without these quotas, server disk drives take special care to ensure that the email the Risks would overflow and email systems would come archiving solution they purchase delivers crashing down. But they have an unwelcome side-the functionality needed to make the task effect; users create their own email archives using of compliance as efficient as possible, PST files.notwithstanding major considerations like risk mitigation, best practice and cor-porate governance.
Finding email - email is the lifeblood of modern business. More than three-quarters of an organisation's business-critical data is now in email form, according to analyst research. Senior execs demand that we can find old emails and fast!! Without a centralised repository and end-user search this can be a daunting and time consuming task.Top Tips for the IT Manager User Benefits of a Managed Archiving SolutionEmail is mission critical and impacts on virtually all employees; an archiving We recommend that all companies give serious thought to Email Archiving and the solution will provide benefits to many parts of your organisation. Consider the requirements that exist within their organisation. Consider the following: following:
uHow much email do you want to store and for how long? These are important considerations as you must ensure any vendor is committed to the archiving space. uAdvanced archive search - for efficient use of an archive, users need to the ability to define specific search criteria. The MessageLabs search interface supports this, allowing vIs storage management your big headache? Mailbox quotas are a vexing issue for IT keyword or phrase based searching across email and attachments, and people-aware Managers and can result in end-users creating their own personal archives in the form searches.of PST files. PST files also pose a significant security risk as well as being a storage nightmare. vRetrieve emails faster - for maximum benefit users need to be able to search the archive quickly - no matter how large it becomes. With distributed grid storage, wIs your organisation frequently involved in legal disputes and activity? If so, it is vital MessageLabs delivers search results in seconds.your chosen Archiving solution can support your requirements for legal discovery. wSearch from OutlookŪ - end users can search their personal archive, directly from xDoes your organisation face any industry or Government regulations that impact within OutlookŪ. There are no complicated new interfaces to learn and retrieved emails your email system? These are increasingly driving the archiving market in the UK and are delivered straight to the inbox.are likely to impact on your retention policy (e.g. Data Protection Act, Freedom of Information Act, MiFID). xMailbox full? By stripping a... [download for more]