Cost and Breakeven Analysis of Email Discovery Using Mimosa NearPoint Email Archiving with eDiscover

INFORMATION IMMEDIACY, DISCost and Breakeven Analysis of Email COWhite Paper Discovery Using Mimosa NearPoint VEmail Archiving with eDiscovery Option ERYBy Bill Tolson Large Health Supplement Manufacturer & Mimosa Systems, Inc. CONTMay 2007 INUITYINFORMATIOCONTENTS Executive Summary...........................................................................2 N IBusiness Situation.............................................................................4 MMInput Assumptions............................................................................5 EDDiscovery Cost Calculations..............................................................6 IANearPoint Solution Costs..................................................................7 CYCost and Breakeven Analysis.............................................................8 , DConclusion............................................................................9 ISCOV ERY & CONTINUITY
Mimosa Systems Inc. | 3200 Coronado Drive, Santa Clara, CA 95054 | www.mimosasystems.com | 408-970-9070INFORMExecutive Summary ATIThis customer is one of the largest manufacturers and marketers of healthcare Osupplements in North America with corporate headquarters in California. The Ncompany manufacturers several lines of orally ingested vitamin supplements and employs 3,400 employees in several states. The company wanted to solve two Irelated problems: eDiscovery risk and cost and PST propagation. MMThirty Microsoft Exchange servers make up the messaging environment and they Eare located in the U.S. on a multi-gig Ethernet backbone with point-to-point and Dmulti-point VPN WAN connections. The message store storage requirement is I350GB with 100MB mailbox limits for all employees. The current daily enterprise Aemail traffic is measured at 150,000 emails per day with a per mailbox daily Caverage of 42 emails. A recent check found 2.1TB of employee PST's on com- Ypany network servers. The amount of employee PSTs on employee workstation is ,unknown. DIThe company does not have a published records retention policy but has an email Sserver automatic deletion policy of 60 days; after the email has aged 60 days, it Cis automatically deleted from the email server. Employees are free to move emails Ointo PSTs and store them wherever they desire. Because the company manufac- Vtures health "supplements" and not drugs, they are not currently subject to FDA Eregulatory requirements. RYKey Findings &. Email is critical to the operation of the business and cannot be impacted with C additional performance overhead requirements. O. Litigation and especially discovery is a challenge and costly in both IT and Legal N department resources. TIN. As the company grows and along with it the complexity of the IT infrastructure, discovery risk management is a must. UIT. Total annual discounted cost of email system archiving system is $295,236. Y. Total estimated first year savings are $180,264.
First Year Cost of IT Related Discovery Activities $405,000First Year Cost of Legal Department Related Discovery Activities $357,000Total First Year Cost of Discovery Activities - Discounted 50% $381,000This Paper describes Total Cost of PST Related Tier 1 Storage Consumption $94,500Total Cost of NearPoint Archiving Solution $295,236how Cost and Breakeven Estimated First Year Savings $180,264Analysis of Email Break Even Time 0.62 YearsDiscovery Using Mimosa Table One: Estimated First Year Savings with NearPointNearPoint Email Archiving with eDiscovery Option.
 Mimosa Systems Inc. | 3200 Coronado Drive, Santa Clara, CA 95054 | www.MimosaSystems.com | 408-970-9070INFORMBusiness Situation ATIAs the company's product lines have become more successful, the number of lawsuits Ohas risen to an average of 1.5 discovery requests per month. Almost all of the discovery Nrequests target corporate email among other records. IMThe company's current procedure for placing a Litigation hold on select email boxes Mand content is to send an email to those mailbox owners to stop message deletion until Efurther notice as well as requesting the IT department to stop the deletion of the email Ddumpster for selected mailboxes. There is no follow-up with mailbox owners to verify IAthat they received and understood the request. CYWhen required to produce emails for discovery, the company had to search network ,storage and employee workstations for PSTs as well as restor... [download for more]