This white paper details how integrated network faxing remains a relevant technology that can give you a business edge in an ever competitive marketplace, providing higher productivity and helping you save thousands of dollars in labor costs alone.
Integrated network faxing key to
improved productivity and information
security
Network faxing reduces labor costs and increases
information security
With an integrated network faxing solution, you can save thousands of dollars in labor costs alone and improve your productivity. At the same time your faxes can be readily prepared, more professional in appearance and add an air of professionalism to your organization's business communications. By leveraging existing word processing and messaging applications, you can expand your use of these applications at no additional software or training costs. Higher productivity and lower costs sound like attractive options? Read this white paper for more info!
WWW.GFI.COM Integrated network faxing key to improved productivity and information security . 2
Introduction This white paper describes the benefits of network integrated faxing in business communications and the resulting more cost-effective and efficient form of fax system when compared to traditional fax machines and email. It also explains why integrated network faxing is the best approach to take in dealing with issues of security, compliance with privacy regulations, reducing overhead and increasing productivity, all at no real cost. While ordinary fax machines and email messaging will remain important, they cannot match the benefits that integrated network faxing brings to the fax needs of an enterprise. Introduction....................................................................................................................................2 The state of the fax........................................................................................................................2 Problems with email messaging....................................................................................................2 Problems with manual faxing ........................................................................................................3 Why integrated network faxing is the answer................................................................................5 Summary .......................................................................................................................................8 About GFI FAXmaker for Exchange/SMTP...................................................................................8 About GFI ......................................................................................................................................9
The state of the fax It wasn't that long ago that faxes seemed to be destined to go the way of the dinosaur and the dodo bird. Faxes, the transmission of paper documents by electronic means in the twinkling of an eye, were an exceptional technology for their time, said the pundits. However, they continued, the growing ubiquitous email systems would soon make them passé, or at best reduce faxes to a small niche where email couldn't yet match the capabilities of a fax machine.
As so often happens, the pundits and doomsayers were wrong. Faxing didn't go away and continues to be an important means of business communication. In fact, email didn't really ever come close to supplanting faxes, and fax technology, it turns out, may be a better solution in an increasing number of situations.
Problems with email messaging It was once thought that standalone fax machines would be replaced with email messaging which, in many instances, allows documents to be sent as attachments and be printed locally, losing little of their integrity.
But, unless the right safeguards are deployed everywhere all the time, email quickly showed it was not as up to the task as hoped because it could not always guarantee to be as a secure form of communication as faxing (for example an email message and its content might be
WWW.GFI.COM Integrated network faxing key to improved productivity and information security . 3
stored on any number of servers). Email transmission of information also runs into problems with compliance agencies and regulations, such as HIPAA, that require greater security.
Besides, unlike emails, a fax can't carry a viru... [download for more]
